RFI software
Questions answered, on the record.
RFI software that sends each question to the architect or engineer by link, shows who has the ball, and keeps the answer with the job.
Every plan, from Field up
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An RFI log that keeps itself
An RFI (request for information) is a written question about the plans or specs: a dimension that doesn't add up, a missing detail, a product that's been discontinued. The answer can change cost or schedule, so it needs a number, a due date, an owner and a paper trail.
Most small GCs run RFIs from email. The question is in one thread, the answer is in another, and the RFI log is a spreadsheet nobody trusts. In Construction Company Software each RFI is numbered, tied to the sheet or task it's about, and sent to the person who has to answer. They reply from a link without an account, and the answer lands back on the RFI.
A good RFI asks one question, points to the exact sheet, detail or spec section, and suggests an answer the designer can accept or correct. It says when you need the answer and what it holds up. The RFI form here has a place for each of those, so the people answering get what they need the first time.
How it works
How RFIs work
Write the question
Add the subject, the question and your suggested answer. Attach the sheet, photos or files, and link the schedule task it affects.
Send it
Send it to the architect, engineer or sub. The ball moves to their court and the due date starts counting.
Get the answer by link
They answer from the link, no login. The official answer goes on the RFI and the ball comes back to you.
Record the impact
Mark cost and schedule impact (yes, no or to be decided) with an amount and days, then close it. Print any RFI as a PDF.
One job, one app
Where RFIs connect to the job
Change one thing and the rest keeps up. That's the difference between one app and four.
Schedule
Link an RFI to the task it's holding up, so the question and the date it threatens sit together.
Construction project schedulingPlans
Drop a markup on a plan sheet and link it to the RFI. The sheet shows where the question is.
Plan sheets and markupsChange orders
When an answer changes scope, price or time, write it up as a change order using the cost and days recorded on the RFI.
Change order softwareDaily logs and AI
On the Whole Job and Whole Company plans, the AI RFI drafter reads recent daily logs, finds open questions without an RFI and drafts them for you to review.
Construction daily reports
Try it on a real job today.
RFIs are on every plan. The free trial includes everything.
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Who it's for
Built for builders, not enterprises.
GCs working with an architect
Every question, answer and date in one log you can hand to the owner at closeout.
Design-build and remodel firms
Use RFIs inside your own team too: ask your designer or a sub, and keep the answer with the job.
PMs running several jobs
Overdue RFIs show on your Today screen across every job, with whose court the ball is in.
What it replaces
A Word or PDF RFI form works for one question. The trouble starts at question twelve, when you need to know which ones are still open and who's sitting on them.
Weighing other construction software? See it side by side, with sources and published prices.
The RFI spreadsheet
Number, status, due date and days open come from the RFIs themselves.
Email threads
The question, attachments, replies and official answer stay together on one record.
Paper RFI forms
Fill in the RFI once. Print a PDF when someone needs paper.
Straight answers
What it doesn't do (yet)
- There's no one-click RFI-to-change-order button. When an answer changes the price, you create the change order yourself, using the impact recorded on the RFI.
- The answer link opens that one RFI. The architect doesn't get a view of the job's whole RFI log.
- RFIs print one at a time as PDFs. There's no single PDF of the whole log yet.
Questions
Common questions.
What is an RFI in construction?
A request for information: a written question to the architect, engineer or another party when the plans, specs or site conditions leave something unclear. The answer is recorded so everyone builds from the same information.
What does RFI stand for?
Request for information. In construction it's a formal question about the design or contract documents. It's not the same as an RFP (request for proposal), which asks for pricing.
Who submits an RFI?
Usually the general contractor, often on behalf of a sub who found the problem. It goes to whoever can answer it: the architect, the engineer or the owner.
What's the difference between an RFI and a submittal?
An RFI asks a question about the design. A submittal asks for approval of something you plan to use, like product data or shop drawings. Construction Company Software tracks both, each with a reviewer and a due date.
How long does an RFI take?
Response times are usually set in the contract. Construction Company Software gives each RFI a due date, flags it when it's overdue, and shows how many days it's been open and whose court the ball is in.
Does an RFI answer change the contract?
Treat an answer that changes scope, price or time as the start of a change order, not the end. Record the cost and schedule impact on the RFI, then write the change order. Your contract sets the rules.
Does the architect need an account?
No. They answer from a private link sent by email or text. Their answer goes straight onto the RFI.
Which plan includes RFIs?
Every plan, including the Field plan. The AI RFI drafter is on the Whole Job and Whole Company plans.
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