AIA-style billing software
Pay apps without the spreadsheet.
AIA-style billing software that builds the schedule of values from your budget and change orders and does the G702/G703-style math for you.
Whole Job and Whole Company plans
14 days, everything included · No credit card · Cancel anytime
Progress billing in the familiar G702/G703 layout
Bigger owners and most construction lenders don't want an invoice. They want a pay application: a schedule of values, percent complete per line, stored materials, retainage and what's been billed before. Most GCs keep that in a spreadsheet copied from the last job, and one broken formula can hold up a draw.
In Construction Company Software the schedule of values comes from your budget's client prices plus approved change orders. Each period you enter percent complete or dollars, and materials stored. The summary works itself out: contract sum to date, completed and stored, retainage, previous certificates and current payment due. Approve it and it becomes a progress invoice the owner can pay online.
These are AIA-style forms. They follow the familiar G702/G703 layout, but they aren't AIA documents and aren't endorsed by the American Institute of Architects. If your contract requires official AIA forms, use those.
How it works
One pay app, four steps
Set up the schedule of values
Give your budget lines a client price. The schedule of values builds itself from those lines, with approved change orders as lines of their own.
Enter this period's progress
Type percent complete or dollars per line, plus materials stored on site. A line that would bill more than its value is stopped.
Check the summary
Retainage on work and on stored materials, previous certificates and current payment due are calculated. Download the PDF with its continuation sheet.
Approve and bill
Approving creates the progress invoice for the period, with retainage held. The owner pays online, and it syncs to QuickBooks Online.
One job, one app
Where the pay app gets its numbers
Change one thing and the rest keeps up. That's the difference between one app and four.
Change orders
Approved change orders join the schedule of values as their own lines, so the contract sum to date is always current.
Change order softwareSub pay apps
Subs bill you against their subcontract from a link: their PO items plus approved commitment change orders. Approving creates the bill.
Subcontractor managementLien waivers
Approving a sub's pay app can request a conditional waiver for that period's amount and hold the payment until it's signed.
Lien waiver softwareInvoices and QuickBooks
The owner pay app becomes a progress invoice with a payment link. Bill the retainage at the end with a retainage invoice.
Construction job costing
Try it on a real job today.
Pay applications are on the Whole Job and Whole Company plans. The free trial includes everything.
14 days, everything included · No credit card · Cancel anytime
Who it's for
Built for builders, not enterprises.
GCs billing lender draws
Custom homes and additions on a construction loan, where the bank wants a pay application with every draw.
Light-commercial and TI contractors
Owners and their architects expect a schedule of values and retainage on every application.
Builders who hold retainage from subs
Subs bill against their subcontract with the same math, and retainage is tracked per commitment.
What it replaces
Keep the layout your owner and lender know. Drop the spreadsheet that has to be rebuilt every time a change order is signed.
Weighing other construction software? See it side by side, with sources and published prices.
The G702/G703 spreadsheet
No formulas to break and no copying last month's tab.
Separate billing software
Billing comes from the same budget and change orders as job cost, so the numbers match.
Retyping into QuickBooks
The invoice and payment sync to QuickBooks Online.
Straight answers
What it doesn't do (yet)
- These aren't official AIA documents. If your contract calls for AIA forms, fill those in from the numbers here.
- There's no architect or lender sign-off step in the app. Download the PDF and send it for certification the way you do today.
- It doesn't notarize. If your lender wants a notarized pay app, that happens outside the app.
- One open pay application per job, and per subcontract, at a time. Approve or void it before starting the next period.
Questions
Common questions.
What is AIA billing?
A common name for progress billing against a schedule of values on the American Institute of Architects' G702 and G703 forms. Each period the contractor bills percent complete per line, less retainage and previous payments. Construction Company Software produces AIA-style pay applications in that familiar layout. They aren't AIA documents.
What is a schedule of values?
A line-by-line breakdown of the contract price, usually by trade or phase, that every pay application bills against. In Construction Company Software it comes from your budget's client prices plus approved change orders.
What's the difference between a G702 and a G703?
The G702 is the one-page summary: contract sum, change orders, completed to date, retainage and current payment due. The G703 is the continuation sheet with every schedule-of-values line. Construction Company Software's AIA-style PDF has both parts.
Is a pay application the same as an invoice?
Not quite. A pay application is a request for payment that shows progress against the whole contract, and the owner or architect reviews it before paying. In Construction Company Software, approving the pay app creates the invoice for that period.
What is retainage in construction?
Money held back from each payment and released at the end of the job, usually to cover punch work. The percentage is set by your contract. You set retainage separately for completed work and for stored materials, and bill it at the end with a retainage invoice.
Can QuickBooks do AIA billing?
Construction Company Software builds the pay app and syncs the resulting invoice and payment to QuickBooks Online on the Whole Job and Whole Company plans, so your books stay in QuickBooks and the billing math stays here.
Can my subs send me pay applications?
Yes. Send a sub a link for their subcontract. They enter progress and certify it online, you approve it, and it becomes a bill, with retainage held and, if you require one, a lien waiver request.
Which plan includes pay applications?
The Whole Job and Whole Company plans, with the rest of the money tools. The 14-day free trial includes everything.
Run your next job on it.
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